Many organisations struggle with portfolio management. Most try to pull reports together using a complex web of spreadsheets, loosely connected systems and a random collection of schedules and other documents.
Some organizations assume that portfolios are only managed once a year, as part of an annual corporate planning process. Maybe you are trying to use an ERP (e.g. SAP) or other systems to manage your portfolio, but it's just too confusing and the right information is not coming through to inform timely decisions.
By focusing on each aspect of your project pipeline, leveraging the right combination of supporting project and financial systems, you can use the power of ProjectAI to optimize scarce human and capital resources - and get the most out of your portfolio.
Portfolio Strategy & Lifecycle Definition
What are you wanting to achieve with your portfolio? What objectives are the most important to reaching your goals? How do you want to manage your investments? How many phases should each project have? Sequential (gated) or Iterative (e.g. Agile)? Which key deliverables are expected at each gate? Don't know the answers to these questions? We can help.
Ideation & Innovation
Projects are usually born from an idea. How can you encourage your entire organisation to come up with new ideas to improve or innovate? You may eventually aggregate several ideas into a project.
Opportunity / Demand Management
Opportunities are a bit more mature than ideas. An opportunity is something the organisation is aware of which may eventually join the portfolio. Not every opportunity becomes a project. Keep track of your project pipeline to ensure you have the necessary resources to support your future needs.
The proposal step is where a project officially joins the portfolio, where some basic information is captured to communicate the potential value of doing the project (or the impact of not doing the project). You don't need to know everything just yet, but it's enough to get started.
Of all of the potential projects on the list, which ones should you do? This can be based on a variety of metrics - value, growth, safety improvement, risk reduction, strategic fit, etc. A structured approach to prioritization allows you to be very clear about the projects that would give you the most bang for your buck.
As much as you might like to, you just can't do everything at the same time. Portfolio optimization is all about finding the best combination of projects that you can deliver with the resources that you have (capital, human, or others.) Run scenarios with your portfolio to understand what you can do in each financial period, choose which projects to continue, accelerate, delay or stop all together.
Governance & Approval
How do you know you're ready for a decision? Do you trust the quality of your estimate or schedule? How does each project benchmark against others? Who has reviewed the project? How can we simplify the funding request / approvals process and clearly track our KPIs and baselines?
Portfolio Monitoring & Control
How do you pull together all of the information you need, so you can understand which projects need attention? How do you understand the effect all of the projects have on the bottom line? How do you get early warnings and leading indicators of performance. How can you drill into the detail? This is where ProjectAI really shines. We make it unbelievably simple!
Are we getting the result we expected? How does this compare to the original business case that was proposed?
Now that you understand the key features of Portfolio Management, let's learn more about how each project is managed. Go to Project Management.